Request for Qualifications for On-Call Development Review Services

Request for Qualifications for
On-Call Development Review Services

Introduction

The City of Camas is soliciting Statements of Qualifications from qualified consultants to provide on-call development review services to support the City’s Community Development Department during periods of high permit volume and for projects requiring specialized or technical expertise.

The City seeks consultants with demonstrated experience in one or more of the following service areas:

• Planning
• Engineering
• Building

The City may award one or more on-call professional services agreements. Firms may submit qualifications for a single discipline, multiple disciplines, or as a multidisciplinary team capable of covering all service areas. While the City hopes to execute one contract for this undertaking, the City of Camas may select and choose to contract with one or more teams at its discretion. No minimum amount of work is guaranteed.

All submittals are due by Friday, April 17, 2026, at 2 PM.

Background

Located at the eastern end of Clark County, Washington, the City of Camas is home to approximately 28,000 residents. From its origins over 100 years ago as a paper-mill town, Camas has expanded, developed, and successfully blended a mix of cultures, values, and vision, ultimately promoting diverse economic growth, encouraging development of livable, family-oriented neighborhoods, protecting open-space, and building parks and other recreational amenities.

The City’s Community Development Department serves as the point of contact for development-related inquiries and works closely with applicants, property owners, and other City departments to ensure development projects are reviewed in a consistent, timely, and transparent manner. The Department is organized into three primary disciplines: Planning, Engineering, and Building. Together, these teams are responsible for administering land use and building code regulations, reviewing development proposals, issuing permits, and ensuring that new development complies with applicable local, state, and federal requirements. The Department currently consists of approximately 19 full-time equivalent (FTE) positions.

Scope of Work

The scope of services described below is intended to be representative. The City generally performs development review services using in-house staff. However, fluctuations in permit activity, staff availability, and the complexity of certain development proposals may require supplemental professional assistance. On-call consultants will be used to assist staff in maintaining timely permit processing, assist with complex projects, and provide specialized technical expertise, such as structural and geotechnical reviews.

All services will be authorized through individual task orders issued by the Department. Specific tasks, schedules, and budgets will be defined in individual task orders.

Planning Services

• Review of development permit applications for consistency with adopted plans, policies, and regulations.
• Review of critical areas, Shorelines, other environmentally sensitive development proposals, and SEPA analysis and threshold determinations.
• Assistance with interpretation and application of land use regulations.
• Assist in preparation of written staff reports, findings, and recommendations for administrative decisions and public hearings.

Engineering Services

• Review of civil engineering plans and technical reports for private and public development projects.
• Review of construction plans for utilities and infrastructure, including water, sanitary sewer, stormwater, streets, sidewalks, and related improvements for consistency with CMC 17.19.040 and the Camas Design Standards Manual.
• Review of stormwater reports (TIRs) and stormwater modeling for consistency with Ecology’s most current edition of the Stormwater Maintenance Manual for Western Washington.
• Assist in preparation of written comments, conditions of approval, and staff reports.
• Construction inspection services for development-related infrastructure.
• Assist City staff in coordination with applicants and other agencies during design and construction.

Building Services

• Construction plan review for residential, commercial, and mixed-use projects for compliance with the International Residential Code, International Building Code, Uniform Plumbing Code, Mechanical Code, Energy Codes and other codes as adopted by the State of Washington and the City.
• Structural review.
• Geotechnical review.
• Coordination with Planning, Engineering, Fire, and utility staff to address cross-disciplinary issues.
• Limited inspection or specialty review services, if requested.

Submittal requirements

To be considered responsive to this RFQ all consulting teams must submit at least the following:

Cover letter and summary

• Firm name and contact information
• Disciplines for which the firm is submitting qualifications (Planning, Engineering, Building)

Firm and team qualifications

• • Description of the firm
  • Identification of key personnel and their roles
  • Identification of any applicable licenses or certifications held by staff
  • Resumes for key personnel

Relevant experience

• • Description of team experience with similar on-call contracts or development review work

Approach

• • Description of general approach to on-call services
  • Description of availability

The City of Camas encourages disadvantaged, minority, and women-owned consultant firms to respond.

All submittals are due by Friday, April 17, 2026, at 2 PM. Responses to this request for qualifications must be submitted electronically in .pdf format. Please email submittals to Alan Peters, Community Development Director at apeters@cityofcamas.us. Submittals may be sent directly by attachment or by providing a file transfer link.

Consultants are required to submit their statements in the format and order of the above listed evaluation criteria. Please limit the size of submittals to no more than 16 pages with text no smaller than size 10 font on 8-½” x 11” page size. The Proposal Summary Form (Attachment A) and resumes do not contribute to the overall page count. Please do not submit cost proposals at this time.

The attached Proposal Summary Form (Attachment A) is designed to serve as the cover sheet to the submittal. Do not attach cover letters, title pages or blank sheets ahead of this form. This form must be signed by a person authorized to enter into contract negotiations on behalf of your firm.

The City will confirm receipt of all submittals and notify all consultant teams of whether their submittals are deemed responsive by April 21, 2026.

Please contact Alan Peters with any questions via email or at 360-409-1475.

Evaluation and Selection process

The Evaluation and Selection process will be comprised of three parts with Final Scope and Contract approval by the City Administrator:

All proposals submitted by the deadline will first be reviewed for responsiveness defined as meeting all minimum submittal requirements. All responsive proposals will be reviewed by the Evaluation Committee and ranked based on the criteria below. After proposals are ranked, the City anticipates inviting one or more firms to be interviewed prior to selection.

Final team selection is subject to proposal review and ranking, interviews, reference checks, and any other information the City deems relevant to the project at the City’s sole discretion.

Miscellaneous

Civil Rights Act

The City of Camas is an Equal Employment Opportunity employer.

The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally- assisted programs of the Department of  Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Indemnification

The Contractor shall defend, indemnify, and hold the City of Camas, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City of Camas.

However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.

Insurance Requirements

The Consultant shall maintain the following insurance limits:

• Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles.
• Commercial General Liability insurance shall be written with limits no less than $2,000,000.00 each occurrence, $2,000,000.00 general aggregate.
• Aviation Liability or Aircraft Liability insurance with limits not less than $1,000,000 each occurrence and $2,000,000 in the aggregate.
• Liability insurance appropriate to the consultant’s profession. Professional Liability insurance shall be written with limits no less than $2,000,000.00 per claim and $2,000,000.00 policy aggregate limit.
• Workers’ Compensation coverage as required by Industrial Insurance laws of the State of Washington.

A copy of this Request for Qualifications, Amendments, and other documents will be posted to the City’s web site at https://www.cityofcamas.us/rfps as they become available.

It is the sole responsibility of the responder to monitor this web page for any amendments and additional relevant material.

This document and all associated public records will be released where required by the Public Records Act, Chapter 42.56 RCW (the "Act"). To the extent that public records then in the custody of the Contractor are needed for the City to respond to a request under the Act, as determined by the City, the Contractor agrees to make them promptly available to the City. If the Contractor considers any portion of any record provided to the City under this Agreement, whether in electronic or hard copy form, to be protected from disclosure under law, the Contractor shall clearly identify any specific information that it claims to be confidential or proprietary. If the City receives a request under the Act to inspect or copy the information so identified by the Contractor and the City determines that release of the information is required by the Act or otherwise appropriate, the City’s sole obligation shall be to notify the Contractor (a) of the request and (b) of the date that such information will be released to the requester unless the Contractor obtains a court order to enjoin that disclosure pursuant to RCW 42.56.540. If the Contractor fails to timely obtain a court order enjoining disclosure, the City will release the requested information on the date specified.